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Receipt of your application does not guarantee acceptance. Cashing your check, or not returning your Paypal payment within 30 days of receipt, DOES guarantee acceptance. When your registration has been processed and your fee accepted your name will be added to the list of 2009 Vendors at the top of this page. Refunds will not be issued after 90 days before the event unless the event is completely cancelled... please note that pulling out of the event after reserving a spot will mark you in our files as an undependable vendor.

We will continue to restrict the number of vendors participating in this event. When building rental rates last went up we made the choice to raise vending fees slightly instead of adding more vendors despite the building being able to easily accomidate more vendors (and a constant supply of enquiries from new vendors).

We do occasionally restrict the number of vendors with a similar product focus to preserve selection of different items at the event.

A "single table OR rack" space does NOT include additional space for a rack behind it and you will be asked to remove anything that does not fit on your table or in your 3'x8' rack space. These spaces are intended for small sellers, workshop presenters, musical guests with CDs... not for vendors avoiding paying for a real space at the event. Need just a bit more space? Please find a friend to share a block!

A vending block has the corners marked on the floor. You may arrange your space however you like, but you are to stay within your marked corners and not exceed them with boxes, racks or canopy hangings. There is a floor plan filed with the fire marshal and you can get the show shut down. If our measurements for your space are wrong at the actual event, tell us and we will fix it because they were correct on the floor plan and it means we made a mistake when marking.

We do not at this time have specific height restrictions on booth content, but remember that if you excessively block vendors behind you from being able to see the show you will be considered extremely rude and will be moved away from a view area in future events. This is a community building event. If you have no care for getting along in the community this may not be the proper venue for your merchandise.

TABLE SIZE and BLOCKS - Block size rental tables are 8' long. If you don't visualize well, here are the possibilities for fitting:


	Showcase Home>Nov Fest & Comp>Vendor Info
	NOV SHOWCASE DATES NOVEMBER 2009 VENDING REGISTRATION INFO Confirmed vendors for FALL 2009: Saqra, (Instructors tables TBA), Zaina, For The Frill Of It, Juliari Design, Gaylene's Boutique, Fatima's Bazaar, Moondance, Ladysilk, Ottoman Trading Co, Silk Road Tribal, Enchantment Unlimited, Fairy Cove Silks, Superior Massage, The Unique, Morgana's Bellydance Bazaar, Ruby Moon, Karla's Gypsy Traders, Diamond Pyramid, Dreaming Amelia Designs, Shop Like an Egyptian, Talismana Designs, Dancin' Things, Magical Fashions, and Alter Egos, Taroob's, Far'ha & Joumana, Kuchi Cabaret, plus Halima's Designs *New Vendor Registrations accepted beginning May 1, 2009 - Vending is not yet filled, though we are at capacity for silk veil artists.* Some winning vendors who were in the lottery to create a pool of "returning vendors" for this event did not send in their applications in advance of the May 1 deadline so their spaces are also now up for grabs first come first served! Now is your chance to get in on the ground floor on the sister event to a proven winner! GENERAL INFORMATION - Note that some details may change, but not by much. Please read this page again before actual application EVENT LOCATION: Washington County Fair Complex North Main Hall, as in our April Showcase event. We have chosen to continue to restrict the vending to provide a high quality sales potential for this event. SET UP TIMES: Vendors may set up Friday between 4:30pm and 9:00pm (VENDORS, PLEASE DO NOT BE EARLY ON FRIDAY IF YOU CAN POSSIBLY HELP IT... we will NOT be ready for you to load in) or fairly QUIETLY and rapidly Sat beginning at 9:30. Workshop participants will absolutely not be allowed into the vending area until the general public is admitted at 11:30 both Sat & Sun, so once you are set up you do not really need to be on site until 11am or so each day and if you are on site we probably will shush you repeatedly if you chat. <grin> Area will be secured during non-show hours. BEING ON SITE: Vendors are expected to stay in place through the duration of the published dance times both Saturday and Sunday, unless arrangements prior to the start of the event have been made. If the show runs long you can make the decision to stay or leave yourself, but if you choose to leave please leave unobtrusively and with courtesy to the performers. Requesting a spot means you acknowledge this has been requested and that you intend to comply with this request. ----- Now I wanted to say that in the past our April vendors have all been terrific about staying to the very end and we all appreciate it very much! I think most experienced vendors understand that we get the level of shopping we do because we have the dance spots for so many dancers and that the dead shopping end times are inevitable because the end dancers did their shopping earlier and are preparing to perform. The note about staying in place was for the people who were consistently only staying for the prime time shopping and not caring to support the event throughout. And that was a small and resented minority. Once again, our thanks for your real understanding! ON SITE FOOD: On-site FOOD: We had avoided food vendors at this event because of past incidences of merchandise damage. In 2009 we successfully had a food vendor who understood why food had to be dripless, so we will continue to have a food vendor in the future. If YOU bring food on site for your own consumption eat whatever you want... just please make sure you clean up after yourself and your helpers. If you bring food on site to share with shoppers please try to keep it DRY food. If you pass out food and another vendor's merchandise is damaged because of it you will be held responsible (Gaylene's fudge is perfectly safe <grin>). VENDING FEES / DETAILS / DEADLINES: April 15 - Returning Vendor Registrations accepted May 1 - New Vendor Registrations accepted No new vendors will be accepted until after May 1 and no registrations postmarked/electronic time stamped before that date will be accepted. New vendors are accepted primarily based on order of receipt of registration but also by what size space they are looking for due to the complexity of the floor chart.Please let us know if you want to be next to another specific vendor (or NOT next to someone <grin>) or if you need a wall space... we will do our best to accomidate you. Spaces will be pre-marked. Electricity is available (please bring your own extension cords). Fees pay for both days - there is no 1 day rate. If you would like a program ad please note that the deadline date is 9/15. Your space is not reserved until your application and payment has been received and accepted. No verbal or simple email requests for space will be honored and I mean it, I mean it, I mean it! All applications and payments must be received through regular mail OR email (and www.Paypal.com) before they will be accepted. Receipt of your application does not guarantee acceptance. Cashing your check, or not returning your Paypal payment within 30 days of receipt, DOES guarantee acceptance. When your registration has been processed and your fee accepted your name will be added to the list of 2009 Vendors at the top of this page. Refunds will not be issued after 90 days before the event unless the event is completely cancelled... please note that pulling out of the event after reserving a spot will mark you in our files as an undependable vendor. We will continue to restrict the number of vendors participating in this event. When building rental rates last went up we made the choice to raise vending fees slightly instead of adding more vendors despite the building being able to easily accomidate more vendors (and a constant supply of enquiries from new vendors). We do occasionally restrict the number of vendors with a similar product focus to preserve selection of different items at the event. A "single table OR rack" space does NOT include additional space for a rack behind it and you will be asked to remove anything that does not fit on your table or in your 3'x8' rack space. These spaces are intended for small sellers, workshop presenters, musical guests with CDs... not for vendors avoiding paying for a real space at the event. Need just a bit more space? Please find a friend to share a block! A vending block has the corners marked on the floor. You may arrange your space however you like, but you are to stay within your marked corners and not exceed them with boxes, racks or canopy hangings. There is a floor plan filed with the fire marshal and you can get the show shut down. If our measurements for your space are wrong at the actual event, tell us and we will fix it because they were correct on the floor plan and it means we made a mistake when marking. We do not at this time have specific height restrictions on booth content, but remember that if you excessively block vendors behind you from being able to see the show you will be considered extremely rude and will be moved away from a view area in future events. This is a community building event. If you have no care for getting along in the community this may not be the proper venue for your merchandise. TABLE SIZE and BLOCKS - Block size rental tables are 8' long. If you don't visualize well, here are the possibilities for fitting: 1 Block Space: Up to 4 tables, but realisticly two and a rack, or three with one not very accessible. It is likely only two sides of the block are accessible to walking traffic. 2 Block Spaces: Up to 6 tables, but realisticly four and two racks, or five on an inside U plan. It is likely only two whole sides of the whole block are accessible to walking traffic. Room configurations make some double blocks 12x20 and some 10x24. Contact Saqra after Jan 1 if you would like exact orientation and shape of your space. 4 Block Spaces: Puhleeze! Party on! That is a 20x24 space! You can fit in a zillion tables in a zillion configurations! It is likely only two whole sides of the whole block are accessible to walking traffic. VENDOR DEADLINE INFO/PRICES FOR 2009 New vendor applications will be accepted beginning May 1, 2009 - Postmarked/timestamped no earlier than May 1. Early applications will be returned. Valid applications are handled in the order they arrive. $70 - single table OR rack - these spaces are arranged in a block or line with only traffic on the front side of the table. See note above. $150 - ONE 10'x12' space - walkways guaranteed on 1 side of block only, but probably on 2 - 8' tables additional $10 ea, please specify desired quantity. $120ea - TWO or MORE 10'x12' spaces - walkways guaranteed on 2 sides of complete vending block only - 8' tables additional $10 ea, please specify desired quantity. Please print and mail (or copy/paste and email) the following registration form: VENDOR REGISTRATION - FALL SHOWCASE 2009 at Washington County Fair Complex in Hillsboro, OR (Directions and lodging recommendations available from the main April Showcase page HERE COMPANY: CONTACT NAME: ADDRESS: CITY: STATE: ZIP: PHONE: EMAIL: TYPE OF ITEMS TO BE VENDED: PLEASE RESERVE ME: ___ TABLE or RACK SPACE @ $70. Please select one: __ supply one 8' table __ 3'x8' rack space only - these spaces are arranged in a block or line with only traffic on the front side of the table. See note above under "Vending Fees." ___ 10'x12' BLOCK @ $150. Please supply ___ 8' tables at $10 ea.- walkways guaranteed on 2 sides of block only ___$120ea - TWO or MORE 10'x12' spaces. Please supply ___ 8' tables at $10 ea.- walkways guaranteed on 2 sides of total block only. SPECIAL REQUESTS: (For example: desiring electricity, preferring being located next to another specific vendor, or preferring the same booth or a different booth from last year.) LIABILITY RELEASE -- You DO NOT need to send this signed any more - electronic submission is fine. NOTE: Submission of your registration and payment for this event indicates that you have read and accepted the following statement: "I hereby release Saqra, Washington County Fair Complex, and all workers from any liability for any merchandise loss or damage, or any injury incurred in association with the 2009 Showcase." Please make checks payable to: Saqra. We also accept credit cards through Paypal.com. CALL (253) 813-8580 FOR ANY ADDITIONAL INFORMATION DESIRED, or email saqra@saqra.net RETURNING vendors MAIL TO: Saqra, 23625 41St Ave S, Kent, WA 98032 NEW applying vendors MAIL TO: Saqra, 23625 41St Ave S, Kent, WA 98032 - but new vendor applications postmarked before 5/01/09 will be returned
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