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NOVEMBER 2012 VENDING REGISTRATION INFO AVAILABLE BELOW

Confirmed vendors for FALL 2012: Saqra, Gaylene's Boutique, Fatima's Bazaar, Morgana, Silk Road Tribal, Shop Like An Egyptian, Juliari Designs, Dreaming Amelia Designs, Ladysilk, Istanbul Gifts, FaveWear, Crude Things

Vendors for FALL 2011: Saqra, Gaylene's Boutique, Fatima's Bazaar, Ottoman Traders, Ladysilk, Dreaming Amelia Designs, Shop Like An Egyptian, Juliari Designs, Moondance, Far'ha's Oasis & Henna by Joumana, Talismana Designs, Halima's Designs, Silk Road Tribal, Magical Fashions, Karla's Gypsy Traders, Ayesha's Oasis, Bad Kitty Studios, Taroob's Tees, Geisha Moth, Halima's Designs, Alexandria, Diva Dreads, Oberon's Treasures, Palmistry & Tea with Cindy McGonagle, For The Frill Of It, Amrapali, Heidi Raschdorf/Young Aura & Colour Consultations, plus Widdershins & more

GENERAL INFORMATION - Note that some details may change, but not by much. Please read this page again before actual application

PLEASE NOTE - UPDATED FOR 2012: GENERAL INFORMATION

EVENT LOCATION:

• Washington County Fair Complex North Main Hall, as in 2011. We have chosen to continue to restrict the vending to the same level as the past to continue to provide a high quality sales potential for this event.

SET UP TIMES:

• Vendors may set up Friday between 4:30pm and 9:00pm or fairly QUIETLY and rapidly Sat beginning at 9:30. Workshop participants will absolutely not be allowed into the vending area until the general public is admitted at 11:30 both Sat & Sun, so once you are set up you do not really need to be on site until 11am or so each day and if you are on site we probably will shush you repeatedly if you chat. <grin> Area will be secured during non-show hours.

BEING ON SITE (and a thanks!):

• Vendors are expected to stay in place through the duration of the published dance times both Saturday and Sunday, unless arrangements prior to the start of the event have been made. If the show runs long you can make the decision to stay or leave yourself, but if you choose to leave please leave unobtrusively and with courtesy to the performers. Requesting a spot means you acknowledge this has been requested and that you intend to comply with this request.  ----- Now I wanted to say that in the past you have all been terrific about staying to the bitter end and we all appreciate it very much! I think most experienced vendors understand that we get the level of shopping we do because we have the dance spots for so many dancers and that the dead shopping end times are inevitable because the end dancers did their shopping earlier and are preparing to perform. The note about staying in place was for the people who were consistently only staying for the prime time shopping and not caring to support the event throughout. And that was a small (but painful to deal with) minority. Once again, our thanks for your real understanding!

ON SITE FOOD:

• If YOU bring food on site for your own consumption eat whatever you want... just please make sure you clean up after yourself and your helpers behave and all that jazz. You know that already. BUT If you bring food on site to share with shoppers please make sure it is DRY food (god forbid I ban Gaylene's fudge by accident!). We did have mayo smashed into the floor year before last as a byproduct of someone passing out roll-up sandwiches and it made my heart stop just seeing it and imagining it showing up in the bolts of fabric.

VENDING FEES / DETAILS / DEADLINES:

• We will be ready for registrations from returning vendors beginning 4/15/12. Last year's vendors have priority until 5/01/12. No new vendors will be accepted until after that and no registrations postmarked/electronic time stamped before that date will be accepted. New vendors are accepted primarily based on order of receipt of registration but also by what size space they are looking for due to the complexity of the floor chart.Please let us know if you want to be next to another specific vendor (or NOT next to someone <grin>) or if you need a wall space... we will do our best to accomidate you. Spaces will be pre-marked. Electricity is available (please bring your own extension cords). Fees pay for both days - there is no 1 day rate.
• If you would like a program ad please note that the deadline date is 10/01/12. See http://www.bellydanceshowcase.com/novprogram.html for info.
• Your space is not reserved until your application and payment has been received and accepted. No verbal or simple email requests for space will be honored and I mean it, I mean it, I mean it! All applications and payments must be received through regular mail OR by credit card (call Saqra 253-813-8580) before they will be accepted.
Receipt of your application does not guarantee acceptance. Cashing your check, or not returning your Paypal payment within 30 days of receipt, DOES guarantee acceptance. When your registration has been processed and your fee accepted your name will be added to the list of 2012 Vendors at the top of this page. Refunds will not be issued after 90 days before the event unless the event is completely canceled... please note that pulling out of the event after reserving a spot will mark you in our files as an undependable vendor.
Building rental rates have gone up yet again, but we are not raising rates or adding more vendors despite the building being able to easily accomidate more vendors and constant enquiries from new vendors.  I'm thinking that was the best choice, but I'd love to hear the opinions of returning vendors.
A "single table OR rack" space does NOT include additional space for a rack behind it and you will be asked to remove anything that does not fit on your table or in your 3'x8' rack space. These spaces are intended for small sellers, workshop presenters, musical guests with CDs... not for vendors avoiding paying for a real space at the event. Need just a bit more space? Please find a friend to share a block!
A vending block  has the corners marked on the floor. You may arrange your space however you like, but you are to stay within your marked corners and not exceed them with boxes, racks or canopy hangings. There is a floor plan filed with the fire marshal and you can get the show shut down. If our measurements for your space are wrong at the actual event, tell us and we will fix it because they were correct on the floor plan and it means we made a mistake when marking.
TABLE SIZE and BLOCKS - Block size is 10'x12' and rental tables are 8' long. ONLY ONE SIDE OF A SET OF BLOCKS IS DEFINITELY GOING TO BE OPEN, though we will try for two.
NEW: Please do NOT book any hotel stay you need to do at the Comfort Inn next door to the event. There is a list of recommended other hotels at http://www.bellydanceshowcase.com/hotel.html

Please print and mail (or copy/paste and email) the following registration form:

VENDOR REGISTRATION - SHOWCASE 2012 at Washington County Fair Complex in Hillsboro, OR

(Directions and lodging recommendations available from the main Nov Showcase page HERE

• COMPANY:
• CONTACT NAME:
• ADDRESS:
• CITY:                                     STATE:            ZIP:
• PHONE:
• EMAIL:

TYPE OF ITEMS TO BE VENDED:

PLEASE RESERVE ME:

___ TABLE or RACK SPACE @ $70. Please select one: __ supply one 8' table  __ 3'x8' rack space only - these spaces are arranged in a block or line with only traffic on the front side of the table. See note above under "Vending Fees."

___ 10'x12' BLOCK @ $150. Please supply ___ 8' tables at $10 ea.-walkways guaranteed on 1 side of complete block only

___$120ea - TWO or MORE 10'x12' spaces - walkways guaranteed on 1 side of complete block only - 8' tables additional $10 ea, please specify desired quantity.

SPECIAL REQUESTS: (For example: desiring electricity, preferring being located next to another specific vendor, or preferring the same booth or a different booth from last year.)

LIABILITY RELEASE -- You DO NOT need to send this signed any more - electronic submission is fine.

NOTE: Submission of your registration and payment for this event indicates that you have read the policy information listed above and that you have accepted that and the following statement:

RETURNING VENDORS: Please send your registration by email and then make checks payable to: Saqra. MAIL TO: Saqra, 23625 41st Ave S, Kent, WA 98032

DO NOT USE PAYPAL. Consider calling me with your credit card number if a check is inconvenient. CALL (253) 813-8580 FOR ANY ADDITIONAL INFORMATION DESIRED, or email saqra@saqra.net

NEW applying vendors MAIL TO: Saqra, 23625 41st Ave S, Kent, WA 98032 - but new vendor applications postmarked before 5/01/12 will be returned